Gather the project information
Prepare available drawings, stops, entrances, building use and city. For an existing building, share photographs taken from safe locations and explain its current condition. Early information makes the initial discussion more useful, but it does not replace a site survey and confirmed dimensions.
Work from approved drawings
Request project-specific drawings for the proposed elevator. Shaft, pit, overhead and entrances require professional review against the selected solution and applicable requirements. Generic online dimensions are not construction instructions. Structural changes must be reviewed by the responsible engineer.
Assign responsibilities explicitly
Clarify who provides civil works, electrical supply, connections, finishes and access preparation. Responsibilities may be divided between the building contractor and elevator supplier. Document inclusions, exclusions and approval of changes, so work does not fall between two parties’ assumptions.
Coordinate equipment access
Discuss delivery, receiving, storage and the route for equipment with the responsible team. Work-area protection and movement around the site should be arranged by qualified personnel. The owner’s role is coordination, not entering a hazardous area or improvising protective measures.
Confirm readiness before installation
Arrange a readiness review with the relevant parties. Record completed work, outstanding items and responsibility for each item. Confirm the installation start against actual site readiness, not only a calendar date. A clear checklist makes coordination and follow-up easier.
Plan for handover early
Discuss handover documents, user guidance and service contacts, plus warranty and maintenance start dates under the agreement. Keep approved drawings, quotation and agreed changes together. This information supports the building manager after commissioning as well as the project team during installation.